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Event Builder

The Event Builder is an 8-step wizard that guides you through creating a complete event. You can skip optional steps and return to them later.

Event Builder wizard showing all 8 steps in the sidebar
The Event Builder guides you through creating a complete event

Overview​

StepNameRequiredDescription
1Basic InfoYesEvent name, type, dates, location
2DatesYesConfigure multi-day events
3HallsNoDefine rooms/venues within your event
4SessionsNoCreate time blocks (morning, afternoon, etc.)
5DivisionsNoSet up age divisions
6LevelsNoConfigure competition levels
7TeamsNoPre-load organizations and teams
8ReviewYesVerify and publish

Step 1: Basic Info​

Enter the foundational details for your event:

Event Name​

Choose a clear, recognizable name. This is what attendees search for in the app.

Good examples:

  • "Spring Championship 2025"
  • "East Coast Dance Classic"
  • "Regional Qualifier - Atlanta"

Competition Type​

Select the type of competition:

  • Cheer - Cheerleading competitions
  • Dance - Dance competitions and showcases
  • Gymnastics - Meets and exhibitions
  • And 60+ more - See Competition Types

The competition type affects terminology throughout the app (e.g., "Performance" vs. "Routine" vs. "Match").

Dates​

Set your event's start and end dates. For multi-day events, you'll configure each day in Step 2.

Location​

Enter the venue details:

  • Venue Name - e.g., "Orlando Convention Center"
  • Address - Full street address for navigation
  • City, State, ZIP - For search and "Near Me" features
Event Builder Step 1 showing event name, type, and location fields
Step 1: Enter basic event information

Step 2: Event Dates​

For multi-day events, configure each competition day:

  1. Click + Add Date for each day
  2. Set the date and optional label (e.g., "Day 1 - Preliminaries")
  3. Reorder dates by dragging if needed

Each date can have its own sessions, halls, and schedule.

Event Builder Step 2 showing date picker with multiple days selected
Step 2: Configure event dates for multi-day competitions

Step 3: Halls​

Halls represent physical spaces within your venue:

  • Main Floor - Primary competition area
  • Warm-Up A - Warm-up room
  • Awards Stage - Separate awards area

Why Use Halls?​

  • Attendees can filter schedules by location
  • Helps with parallel competitions in different rooms
  • Shows "Room" info on the mobile app

If your event uses a single space, you can skip this step.

Event Builder Step 3 showing halls configuration with Main Floor, Warm-Up A, and Awards Stage
Step 3: Define halls and venues for your event

Step 4: Sessions​

Sessions divide your event into time blocks:

Common Session Patterns​

Morning/Afternoon Split:

  • Session 1: 8:00 AM - 12:00 PM (Morning)
  • Session 2: 1:00 PM - 5:00 PM (Afternoon)

By Age Group:

  • Session 1: Tiny & Mini
  • Session 2: Youth & Junior
  • Session 3: Senior & Open

Session Settings​

  • Name - Display name for the session
  • Label - Short identifier (e.g., "AM", "PM", "S1")
  • Date - Which event day
  • Hall - Optional hall assignment
  • Start/End Time - Time boundaries
Event Builder Step 4 showing session list with morning and afternoon sessions
Step 4: Create sessions to organize your schedule into time blocks

Step 5: Divisions​

Divisions typically represent age groups:

Cheer Divisions​

  • Tiny (5-6)
  • Mini (7-8)
  • Youth (9-11)
  • Junior (12-14)
  • Senior (15-18)
  • Open (All ages)

Dance Divisions​

  • Petite (4-6)
  • Mini (7-9)
  • Junior (10-12)
  • Teen (13-15)
  • Senior (16-19)
  • Adult (20+)

You can customize these or add your own.

Event Builder Step 5 showing division configuration with age groups
Step 5: Set up divisions for age groups

Step 6: Levels​

Levels represent skill or competition tiers:

Cheer Levels​

Levels 1-6 are standard in competitive cheer, with restrictions on tumbling and stunts increasing at each level.

Dance Categories​

  • Solo
  • Duo/Trio
  • Small Group
  • Large Group
  • Line
  • Production
Event Builder Step 6 showing level configuration with Levels 1-6
Step 6: Configure competition levels

Step 7: Teams​

Pre-load organizations and teams to speed up schedule entry:

Organizations (Programs)​

  • Elite All-Stars
  • Starz Dance Company
  • Champion Academy

Teams​

Each organization can have multiple teams:

  • Elite All-Stars → Black, White, Red
  • Starz Dance Company → Junior, Senior, Mini

Pre-loaded teams appear in autocomplete when adding performances.

Event Builder Step 7 showing organizations and teams list
Step 7: Pre-load organizations and teams for faster schedule entry

Step 8: Review​

Before publishing:

  1. Verify Details - Check event name, dates, location
  2. Preview Schedule - See how it looks to attendees
  3. Test Search - Make sure teams are findable
  4. Publish - Make the event live
Event Builder Step 8 showing review summary with publish button
Step 8: Review your event and publish

After Publishing​

Your event is now visible in the mobile app. You can still:

  • Edit event details
  • Add/modify performances
  • Update the schedule
  • Send notifications about changes

All changes sync to attendees in real-time.

Next Steps​